{ "version": "1.0", "updatedOn": "2026-10-14", "scope": "Proposed host planning record; no venue certified", "roles": [ { "id": "event-command", "title": "Event command", "accountable": "School", "scope": "Coordinate the event, supplier activation and emergency decision handoffs." }, { "id": "stats-input", "title": "Statistics input", "accountable": "School", "scope": "Enter and reconcile official statistics; verify systems and trained relief." }, { "id": "stats-caller", "title": "Statistics calling", "accountable": "School", "scope": "Call plays to the statistics input operator; test the live handoff." }, { "id": "participation", "title": "Participation tracking", "accountable": "School", "scope": "Track participating players and reconcile substitutions with the statistics crew." }, { "id": "press-box", "title": "Press box and credentials", "accountable": "School", "scope": "Prepare working space, access credentials, communications and visiting-media support." }, { "id": "broadcast", "title": "Broadcast and replay production", "accountable": "Broadcaster", "scope": "Confirm the production and replay crew, equipment and technical rehearsal; the school confirms venue interfaces and access." }, { "id": "photography", "title": "Photography and image access", "accountable": "School", "scope": "Assign school photography and credential access; keep broadcaster camera staffing in the broadcaster plan." }, { "id": "social", "title": "Social and public updates", "accountable": "School", "scope": "Assign accurate public updates and emergency-message handoffs without diverting a live statistics operator." }, { "id": "security", "title": "Security and stadium access", "accountable": "School", "scope": "Document the approved security and crowd-access plan with the responsible local providers." }, { "id": "medical", "title": "Medical and emergency response", "accountable": "School", "scope": "Obtain the event-specific plan and staffing confirmation from the responsible medical and emergency providers." }, { "id": "officials", "title": "Officials and game administration", "accountable": "Organizer", "scope": "Confirm the assigned officials, game administration, travel and replacement path." }, { "id": "field", "title": "Field, weather and stadium systems", "accountable": "School", "scope": "Confirm field care, weather monitoring, safe routes, utilities and locally approved stop criteria." }, { "id": "visitors", "title": "Visiting-team lodging and travel", "accountable": "School", "scope": "Hold rooms and ground transport; visiting-team operations reconfirms itinerary and recovery/academic conflicts." }, { "id": "tickets", "title": "Student tickets and eligibility", "accountable": "School", "scope": "Define allocation, eligibility, price, support and access arrangements with the student-service lead." }, { "id": "housing", "title": "Break housing and dining", "accountable": "School", "scope": "Confirm actual exam/break dates, eligible occupants, room capacity, meals, service hours and who pays." }, { "id": "transport", "title": "Accessible transport and arrival", "accountable": "School", "scope": "Confirm accessible routes, vehicles, staffing, pickup windows and alternatives for students and visitors." }, { "id": "workforce", "title": "Paid workforce and holiday cover", "accountable": "School", "scope": "Confirm shift coverage, training, absence cover and pay dates; do not assume student workers remain on campus." }, { "id": "reservations", "title": "Standby and cancellation commitments", "accountable": "Organizer", "scope": "Allocate unused room, transport, venue and supplier costs to named payers with release dates and funded commitments." } ], "roleFields": [ [ "lead", "Named lead" ], [ "backup", "Named backup" ], [ "window", "Coverage window" ], [ "availability", "Lead and backup availability evidence" ], [ "training", "Training / rehearsal evidence" ], [ "payer", "Funding payer" ], [ "funding", "Funding commitment and payment date" ], [ "deadline", "Reconfirm by" ], [ "failureTrigger", "Failure trigger" ], [ "evidence", "Verification reference" ] ], "planFields": [ [ "campus", "Campus and round" ], [ "gameDate", "Game / activation window" ], [ "academicCalendar", "Exam and break calendar reference" ], [ "coverageReview", "Roster, combined-duty and backup coverage review" ], [ "decisionOwner", "Readiness / relocation decision owner" ], [ "authority", "Proposed decision authority and review path" ], [ "decisionDeadline", "Readiness decision deadline" ], [ "fallbackVenue", "Fallback venue and availability hold" ], [ "fallbackFunding", "Fallback funding payer, commitment and payment date" ], [ "fallbackActivation", "Fallback activation deadline and travel/access check" ], [ "triggers", "Objective failure and relocation criteria" ], [ "notification", "Notification lead, backup and communication deadline" ], [ "reservationTerms", "Standby/release deadlines and cancellation payer" ] ], "blankPlan": { "schemaVersion": 1, "kind": "planning-template", "example": false, "context": { "campus": "", "gameDate": "", "academicCalendar": "", "coverageReview": "", "decisionOwner": "", "authority": "", "decisionDeadline": "", "fallbackVenue": "", "fallbackFunding": "", "fallbackActivation": "", "triggers": "", "notification": "", "reservationTerms": "" }, "roles": { "event-command": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "stats-input": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "stats-caller": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "participation": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "press-box": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "broadcast": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "photography": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "social": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "security": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "medical": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "officials": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "field": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "visitors": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "tickets": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "housing": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "transport": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "workforce": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" }, "reservations": { "lead": "", "backup": "", "window": "", "availability": "", "training": "", "payer": "", "funding": "", "deadline": "", "failureTrigger": "", "evidence": "", "status": "unassessed" } } }, "scenarios": [ { "id": "winter-town", "title": "Winter-break campus in a small town", "assumptions": "Hypothetical: students and student workers are away; visiting rooms have an early release date; winter routes need reconfirmation.", "gaps": { "stats-caller": "The trained caller backup cannot cover the activation window.", "housing": "Break housing and meal service has not been committed.", "field": "The agreed safe-route criterion is not met in this assumed weather case." }, "fallbackGap": "No funded fallback transport commitment is assumed.", "result": "Blocked. Replace and rehearse the caller backup; commit housing/dining; resolve the field/access failure. If the campus criterion still fails, use the documented decision path. The fallback also remains blocked until transport is funded.", "plan": { "schemaVersion": 1, "kind": "illustrative-tabletop", "example": true, "context": { "campus": "Illustrative only: Campus and round recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "gameDate": "Illustrative only: Game / activation window recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "academicCalendar": "Illustrative only: Exam and break calendar reference recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "coverageReview": "Illustrative only: Roster, combined-duty and backup coverage review recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "decisionOwner": "Illustrative only: Readiness / relocation decision owner recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "authority": "Illustrative only: Proposed decision authority and review path recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "decisionDeadline": "Illustrative only: Readiness decision deadline recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "fallbackVenue": "Illustrative only: Fallback venue and availability hold recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "fallbackFunding": "", "fallbackActivation": "Illustrative only: Fallback activation deadline and travel/access check recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "triggers": "Illustrative only: Objective failure and relocation criteria recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "notification": "Illustrative only: Notification lead, backup and communication deadline recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment.", "reservationTerms": "Illustrative only: Standby/release deadlines and cancellation payer recorded for Winter-break campus in a small town; assumed for the exercise, not a real commitment." }, "roles": { "event-command": { "lead": "Illustrative only: Event command Named lead", "backup": "Illustrative only: Event command Named backup", "window": "Illustrative only: Event command Coverage window", "availability": "Illustrative only: Event command Lead and backup availability evidence", "training": "Illustrative only: Event command Training / rehearsal evidence", "payer": "Illustrative only: Event command Funding payer", "funding": "Illustrative only: Event command Funding commitment and payment date", "deadline": "Illustrative only: Event command Reconfirm by", "failureTrigger": "Illustrative only: Event command Failure trigger", "evidence": "Illustrative only: Event command Verification reference", "status": "documented" }, "stats-input": { "lead": "Illustrative only: Statistics input Named lead", "backup": "Illustrative only: Statistics input Named backup", "window": "Illustrative only: Statistics input Coverage window", "availability": "Illustrative only: Statistics input Lead and backup availability evidence", "training": "Illustrative only: Statistics input Training / rehearsal evidence", "payer": "Illustrative only: Statistics input Funding payer", "funding": "Illustrative only: Statistics input Funding commitment and payment date", "deadline": "Illustrative only: Statistics input Reconfirm by", "failureTrigger": "Illustrative only: Statistics input Failure trigger", "evidence": "Illustrative only: Statistics input Verification reference", "status": "documented" }, "stats-caller": { "lead": "Illustrative only: Statistics calling Named lead", "backup": "Illustrative only: Statistics calling Named backup", "window": "Illustrative only: Statistics calling Coverage window", "availability": "Illustrative only: Statistics calling Lead and backup availability evidence", "training": "Illustrative only: Statistics calling Training / rehearsal evidence", "payer": "Illustrative only: Statistics calling Funding payer", "funding": "Illustrative only: Statistics calling Funding commitment and payment date", "deadline": "Illustrative only: Statistics calling Reconfirm by", "failureTrigger": "Illustrative only: Statistics calling Failure trigger", "evidence": "The trained caller backup cannot cover the activation window.", "status": "gap" }, "participation": { "lead": "Illustrative only: Participation tracking Named lead", "backup": "Illustrative only: Participation tracking Named backup", "window": "Illustrative only: Participation tracking Coverage window", "availability": "Illustrative only: Participation tracking Lead and backup availability evidence", "training": "Illustrative only: Participation tracking Training / rehearsal evidence", "payer": "Illustrative only: Participation tracking Funding payer", "funding": "Illustrative only: Participation tracking Funding commitment and payment date", "deadline": "Illustrative only: Participation tracking Reconfirm by", "failureTrigger": "Illustrative only: Participation tracking Failure trigger", "evidence": "Illustrative only: Participation tracking Verification reference", "status": "documented" }, "press-box": { "lead": "Illustrative only: Press box and credentials Named lead", "backup": "Illustrative only: Press box and credentials Named backup", "window": "Illustrative only: Press box and credentials Coverage window", "availability": "Illustrative only: Press box and credentials Lead and backup availability evidence", "training": "Illustrative only: Press box and credentials Training / rehearsal evidence", "payer": "Illustrative only: Press box and credentials Funding payer", "funding": "Illustrative only: Press box and credentials Funding commitment and payment date", "deadline": "Illustrative only: Press box and credentials Reconfirm by", "failureTrigger": "Illustrative only: Press box and credentials Failure trigger", "evidence": "Illustrative only: Press box and credentials Verification reference", "status": "documented" }, "broadcast": { "lead": "Illustrative only: Broadcast and replay production Named lead", "backup": "Illustrative only: Broadcast and replay production Named backup", "window": "Illustrative only: Broadcast and replay production Coverage window", "availability": "Illustrative only: Broadcast and replay production Lead and backup availability evidence", "training": "Illustrative only: Broadcast and replay production Training / rehearsal evidence", "payer": "Illustrative only: Broadcast and replay production Funding payer", "funding": "Illustrative only: Broadcast and replay production Funding commitment and payment date", "deadline": "Illustrative only: Broadcast and replay production Reconfirm by", "failureTrigger": "Illustrative only: Broadcast and replay production Failure trigger", "evidence": "Illustrative only: Broadcast and replay production Verification reference", "status": "documented" }, "photography": { "lead": "Illustrative only: Photography and image access Named lead", "backup": "Illustrative only: Photography and image access Named backup", "window": "Illustrative only: Photography and image access Coverage window", "availability": "Illustrative only: Photography and image access Lead and backup availability evidence", "training": "Illustrative only: Photography and image access Training / rehearsal evidence", "payer": "Illustrative only: Photography and image access Funding payer", "funding": "Illustrative only: Photography and image access Funding commitment and payment date", "deadline": "Illustrative only: Photography and image access Reconfirm by", "failureTrigger": "Illustrative only: Photography and image access Failure trigger", "evidence": "Illustrative only: Photography and image access Verification reference", "status": "documented" }, "social": { "lead": "Illustrative only: Social and public updates Named lead", "backup": "Illustrative only: Social and public updates Named backup", "window": "Illustrative only: Social and public updates Coverage window", "availability": "Illustrative only: Social and public updates Lead and backup availability evidence", "training": "Illustrative only: Social and public updates Training / rehearsal evidence", "payer": "Illustrative only: Social and public updates Funding payer", "funding": "Illustrative only: Social and public updates Funding commitment and payment date", "deadline": "Illustrative only: Social and public updates Reconfirm by", "failureTrigger": "Illustrative only: Social and public updates Failure trigger", "evidence": "Illustrative only: Social and public updates Verification reference", "status": "documented" }, "security": { "lead": "Illustrative only: Security and stadium access Named lead", "backup": "Illustrative only: Security and stadium access Named backup", "window": "Illustrative only: Security and stadium access Coverage window", "availability": "Illustrative only: Security and stadium access Lead and backup availability evidence", "training": "Illustrative only: Security and stadium access Training / rehearsal evidence", "payer": "Illustrative only: Security and stadium access Funding payer", "funding": "Illustrative only: Security and stadium access Funding commitment and payment date", "deadline": "Illustrative only: Security and stadium access Reconfirm by", "failureTrigger": "Illustrative only: Security and stadium access Failure trigger", "evidence": "Illustrative only: Security and stadium access Verification reference", "status": "documented" }, "medical": { "lead": "Illustrative only: Medical and emergency response Named lead", "backup": "Illustrative only: Medical and emergency response Named backup", "window": "Illustrative only: Medical and emergency response Coverage window", "availability": "Illustrative only: Medical and emergency response Lead and backup availability evidence", "training": "Illustrative only: Medical and emergency response Training / rehearsal evidence", "payer": "Illustrative only: Medical and emergency response Funding payer", "funding": "Illustrative only: Medical and emergency response Funding commitment and payment date", "deadline": "Illustrative only: Medical and emergency response Reconfirm by", "failureTrigger": "Illustrative only: Medical and emergency response Failure trigger", "evidence": "Illustrative only: Medical and emergency response Verification reference", "status": "documented" }, "officials": { "lead": "Illustrative only: Officials and game administration Named lead", "backup": "Illustrative only: Officials and game administration Named backup", "window": "Illustrative only: Officials and game administration Coverage window", "availability": "Illustrative only: Officials and game administration Lead and backup availability evidence", "training": "Illustrative only: Officials and game administration Training / rehearsal evidence", "payer": "Illustrative only: Officials and game administration Funding payer", "funding": "Illustrative only: Officials and game administration Funding commitment and payment date", "deadline": "Illustrative only: Officials and game administration Reconfirm by", "failureTrigger": "Illustrative only: Officials and game administration Failure trigger", "evidence": "Illustrative only: Officials and game administration Verification reference", "status": "documented" }, "field": { "lead": "Illustrative only: Field, weather and stadium systems Named lead", "backup": "Illustrative only: Field, weather and stadium systems Named backup", "window": "Illustrative only: Field, weather and stadium systems Coverage window", "availability": "Illustrative only: Field, weather and stadium systems Lead and backup availability evidence", "training": "Illustrative only: Field, weather and stadium systems Training / rehearsal evidence", "payer": "Illustrative only: Field, weather and stadium systems Funding payer", "funding": "Illustrative only: Field, weather and stadium systems Funding commitment and payment date", "deadline": "Illustrative only: Field, weather and stadium systems Reconfirm by", "failureTrigger": "Illustrative only: Field, weather and stadium systems Failure trigger", "evidence": "The agreed safe-route criterion is not met in this assumed weather case.", "status": "gap" }, "visitors": { "lead": "Illustrative only: Visiting-team lodging and travel Named lead", "backup": "Illustrative only: Visiting-team lodging and travel Named backup", "window": "Illustrative only: Visiting-team lodging and travel Coverage window", "availability": "Illustrative only: Visiting-team lodging and travel Lead and backup availability evidence", "training": "Illustrative only: Visiting-team lodging and travel Training / rehearsal evidence", "payer": "Illustrative only: Visiting-team lodging and travel Funding payer", "funding": "Illustrative only: Visiting-team lodging and travel Funding commitment and payment date", "deadline": "Illustrative only: Visiting-team lodging and travel Reconfirm by", "failureTrigger": "Illustrative only: Visiting-team lodging and travel Failure trigger", "evidence": "Illustrative only: Visiting-team lodging and travel Verification reference", "status": "documented" }, "tickets": { "lead": "Illustrative only: Student tickets and eligibility Named lead", "backup": "Illustrative only: Student tickets and eligibility Named backup", "window": "Illustrative only: Student tickets and eligibility Coverage window", "availability": "Illustrative only: Student tickets and eligibility Lead and backup availability evidence", "training": "Illustrative only: Student tickets and eligibility Training / rehearsal evidence", "payer": "Illustrative only: Student tickets and eligibility Funding payer", "funding": "Illustrative only: Student tickets and eligibility Funding commitment and payment date", "deadline": "Illustrative only: Student tickets and eligibility Reconfirm by", "failureTrigger": "Illustrative only: Student tickets and eligibility Failure trigger", "evidence": "Illustrative only: Student tickets and eligibility Verification reference", "status": "documented" }, "housing": { "lead": "Illustrative only: Break housing and dining Named lead", "backup": "Illustrative only: Break housing and dining Named backup", "window": "Illustrative only: Break housing and dining Coverage window", "availability": "Illustrative only: Break housing and dining Lead and backup availability evidence", "training": "Illustrative only: Break housing and dining Training / rehearsal evidence", "payer": "Illustrative only: Break housing and dining Funding payer", "funding": "Illustrative only: Break housing and dining Funding commitment and payment date", "deadline": "Illustrative only: Break housing and dining Reconfirm by", "failureTrigger": "Illustrative only: Break housing and dining Failure trigger", "evidence": "Break housing and meal service has not been committed.", "status": "gap" }, "transport": { "lead": "Illustrative only: Accessible transport and arrival Named lead", "backup": "Illustrative only: Accessible transport and arrival Named backup", "window": "Illustrative only: Accessible transport and arrival Coverage window", "availability": "Illustrative only: Accessible transport and arrival Lead and backup availability evidence", "training": "Illustrative only: Accessible transport and arrival Training / rehearsal evidence", "payer": "Illustrative only: Accessible transport and arrival Funding payer", "funding": "Illustrative only: Accessible transport and arrival Funding commitment and payment date", "deadline": "Illustrative only: Accessible transport and arrival Reconfirm by", "failureTrigger": "Illustrative only: Accessible transport and arrival Failure trigger", "evidence": "Illustrative only: Accessible transport and arrival Verification reference", "status": "documented" }, "workforce": { "lead": "Illustrative only: Paid workforce and holiday cover Named lead", "backup": "Illustrative only: Paid workforce and holiday cover Named backup", "window": "Illustrative only: Paid workforce and holiday cover Coverage window", "availability": "Illustrative only: Paid workforce and holiday cover Lead and backup availability evidence", "training": "Illustrative only: Paid workforce and holiday cover Training / rehearsal evidence", "payer": "Illustrative only: Paid workforce and holiday cover Funding payer", "funding": "Illustrative only: Paid workforce and holiday cover Funding commitment and payment date", "deadline": "Illustrative only: Paid workforce and holiday cover Reconfirm by", "failureTrigger": "Illustrative only: Paid workforce and holiday cover Failure trigger", "evidence": "Illustrative only: Paid workforce and holiday cover Verification reference", "status": "documented" }, "reservations": { "lead": "Illustrative only: Standby and cancellation commitments Named lead", "backup": "Illustrative only: Standby and cancellation commitments Named backup", "window": "Illustrative only: Standby and cancellation commitments Coverage window", "availability": "Illustrative only: Standby and cancellation commitments Lead and backup availability evidence", "training": "Illustrative only: Standby and cancellation commitments Training / rehearsal evidence", "payer": "Illustrative only: Standby and cancellation commitments Funding payer", "funding": "Illustrative only: Standby and cancellation commitments Funding commitment and payment date", "deadline": "Illustrative only: Standby and cancellation commitments Reconfirm by", "failureTrigger": "Illustrative only: Standby and cancellation commitments Failure trigger", "evidence": "Illustrative only: Standby and cancellation commitments Verification reference", "status": "documented" } } }, "evaluation": { "complete": 15, "total": 18, "missingContext": [ "Fallback funding payer, commitment and payment date" ], "rows": [ { "id": "event-command", "title": "Event command", "missing": [], "complete": true }, { "id": "stats-input", "title": "Statistics input", "missing": [], "complete": true }, { "id": "stats-caller", "title": "Statistics calling", "missing": [ "Known unresolved gap" ], "complete": false }, { "id": "participation", "title": "Participation tracking", "missing": [], "complete": true }, { "id": "press-box", "title": "Press box and credentials", "missing": [], "complete": true }, { "id": "broadcast", "title": "Broadcast and replay production", "missing": [], "complete": true }, { "id": "photography", "title": "Photography and image access", "missing": [], "complete": true }, { "id": "social", "title": "Social and public updates", "missing": [], "complete": true }, { "id": "security", "title": "Security and stadium access", "missing": [], "complete": true }, { "id": "medical", "title": "Medical and emergency response", "missing": [], "complete": true }, { "id": "officials", "title": "Officials and game administration", "missing": [], "complete": true }, { "id": "field", "title": "Field, weather and stadium systems", "missing": [ "Known unresolved gap" ], "complete": false }, { "id": "visitors", "title": "Visiting-team lodging and travel", "missing": [], "complete": true }, { "id": "tickets", "title": "Student tickets and eligibility", "missing": [], "complete": true }, { "id": "housing", "title": "Break housing and dining", "missing": [ "Known unresolved gap" ], "complete": false }, { "id": "transport", "title": "Accessible transport and arrival", "missing": [], "complete": true }, { "id": "workforce", "title": "Paid workforce and holiday cover", "missing": [], "complete": true }, { "id": "reservations", "title": "Standby and cancellation commitments", "missing": [], "complete": true } ], "documentationComplete": false, "certified": false, "example": true } }, { "id": "urban-exams", "title": "Larger campus during exams", "assumptions": "Hypothetical: rooms and transit are available, but exam duties compete for staff and the broadcaster has another event.", "gaps": { "broadcast": "Broadcaster replacement crew and replay rehearsal are unconfirmed.", "transport": "The accessible late return service is not staffed for the assumed finish time." }, "fallbackGap": "", "result": "Blocked despite available rooms. Confirm the broadcaster crew and technical rehearsal, and fund/staff accessible return travel. If every missing record is resolved, documentation can be sent for independent review; venue approval remains a separate decision.", "plan": { "schemaVersion": 1, "kind": "illustrative-tabletop", "example": true, "context": { "campus": "Illustrative only: Campus and round recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "gameDate": "Illustrative only: Game / activation window recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "academicCalendar": "Illustrative only: Exam and break calendar reference recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "coverageReview": "Illustrative only: Roster, combined-duty and backup coverage review recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "decisionOwner": "Illustrative only: Readiness / relocation decision owner recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "authority": "Illustrative only: Proposed decision authority and review path recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "decisionDeadline": "Illustrative only: Readiness decision deadline recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "fallbackVenue": "Illustrative only: Fallback venue and availability hold recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "fallbackFunding": "Illustrative only: Fallback funding payer, commitment and payment date recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "fallbackActivation": "Illustrative only: Fallback activation deadline and travel/access check recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "triggers": "Illustrative only: Objective failure and relocation criteria recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "notification": "Illustrative only: Notification lead, backup and communication deadline recorded for Larger campus during exams; assumed for the exercise, not a real commitment.", "reservationTerms": "Illustrative only: Standby/release deadlines and cancellation payer recorded for Larger campus during exams; assumed for the exercise, not a real commitment." }, "roles": { "event-command": { "lead": "Illustrative only: Event command Named lead", "backup": "Illustrative only: Event command Named backup", "window": "Illustrative only: Event command Coverage window", "availability": "Illustrative only: Event command Lead and backup availability evidence", "training": "Illustrative only: Event command Training / rehearsal evidence", "payer": "Illustrative only: Event command Funding payer", "funding": "Illustrative only: Event command Funding commitment and payment date", "deadline": "Illustrative only: Event command Reconfirm by", "failureTrigger": "Illustrative only: Event command Failure trigger", "evidence": "Illustrative only: Event command Verification reference", "status": "documented" }, "stats-input": { "lead": "Illustrative only: Statistics input Named lead", "backup": "Illustrative only: Statistics input Named backup", "window": "Illustrative only: Statistics input Coverage window", "availability": "Illustrative only: Statistics input Lead and backup availability evidence", "training": "Illustrative only: Statistics input Training / rehearsal evidence", "payer": "Illustrative only: Statistics input Funding payer", "funding": "Illustrative only: Statistics input Funding commitment and payment date", "deadline": "Illustrative only: Statistics input Reconfirm by", "failureTrigger": "Illustrative only: Statistics input Failure trigger", "evidence": "Illustrative only: Statistics input Verification reference", "status": "documented" }, "stats-caller": { "lead": "Illustrative only: Statistics calling Named lead", "backup": "Illustrative only: Statistics calling Named backup", "window": "Illustrative only: Statistics calling Coverage window", "availability": "Illustrative only: Statistics calling Lead and backup availability evidence", "training": "Illustrative only: Statistics calling Training / rehearsal evidence", "payer": "Illustrative only: Statistics calling Funding payer", "funding": "Illustrative only: Statistics calling Funding commitment and payment date", "deadline": "Illustrative only: Statistics calling Reconfirm by", "failureTrigger": "Illustrative only: Statistics calling Failure trigger", "evidence": "Illustrative only: Statistics calling Verification reference", "status": "documented" }, "participation": { "lead": "Illustrative only: Participation tracking Named lead", "backup": "Illustrative only: Participation tracking Named backup", "window": "Illustrative only: Participation tracking Coverage window", "availability": "Illustrative only: Participation tracking Lead and backup availability evidence", "training": "Illustrative only: Participation tracking Training / rehearsal evidence", "payer": "Illustrative only: Participation tracking Funding payer", "funding": "Illustrative only: Participation tracking Funding commitment and payment date", "deadline": "Illustrative only: Participation tracking Reconfirm by", "failureTrigger": "Illustrative only: Participation tracking Failure trigger", "evidence": "Illustrative only: Participation tracking Verification reference", "status": "documented" }, "press-box": { "lead": "Illustrative only: Press box and credentials Named lead", "backup": "Illustrative only: Press box and credentials Named backup", "window": "Illustrative only: Press box and credentials Coverage window", "availability": "Illustrative only: Press box and credentials Lead and backup availability evidence", "training": "Illustrative only: Press box and credentials Training / rehearsal evidence", "payer": "Illustrative only: Press box and credentials Funding payer", "funding": "Illustrative only: Press box and credentials Funding commitment and payment date", "deadline": "Illustrative only: Press box and credentials Reconfirm by", "failureTrigger": "Illustrative only: Press box and credentials Failure trigger", "evidence": "Illustrative only: Press box and credentials Verification reference", "status": "documented" }, "broadcast": { "lead": "Illustrative only: Broadcast and replay production Named lead", "backup": "Illustrative only: Broadcast and replay production Named backup", "window": "Illustrative only: Broadcast and replay production Coverage window", "availability": "Illustrative only: Broadcast and replay production Lead and backup availability evidence", "training": "Illustrative only: Broadcast and replay production Training / rehearsal evidence", "payer": "Illustrative only: Broadcast and replay production Funding payer", "funding": "Illustrative only: Broadcast and replay production Funding commitment and payment date", "deadline": "Illustrative only: Broadcast and replay production Reconfirm by", "failureTrigger": "Illustrative only: Broadcast and replay production Failure trigger", "evidence": "Broadcaster replacement crew and replay rehearsal are unconfirmed.", "status": "gap" }, "photography": { "lead": "Illustrative only: Photography and image access Named lead", "backup": "Illustrative only: Photography and image access Named backup", "window": "Illustrative only: Photography and image access Coverage window", "availability": "Illustrative only: Photography and image access Lead and backup availability evidence", "training": "Illustrative only: Photography and image access Training / rehearsal evidence", "payer": "Illustrative only: Photography and image access Funding payer", "funding": "Illustrative only: Photography and image access Funding commitment and payment date", "deadline": "Illustrative only: Photography and image access Reconfirm by", "failureTrigger": "Illustrative only: Photography and image access Failure trigger", "evidence": "Illustrative only: Photography and image access Verification reference", "status": "documented" }, "social": { "lead": "Illustrative only: Social and public updates Named lead", "backup": "Illustrative only: Social and public updates Named backup", "window": "Illustrative only: Social and public updates Coverage window", "availability": "Illustrative only: Social and public updates Lead and backup availability evidence", "training": "Illustrative only: Social and public updates Training / rehearsal evidence", "payer": "Illustrative only: Social and public updates Funding payer", "funding": "Illustrative only: Social and public updates Funding commitment and payment date", "deadline": "Illustrative only: Social and public updates Reconfirm by", "failureTrigger": "Illustrative only: Social and public updates Failure trigger", "evidence": "Illustrative only: Social and public updates Verification reference", "status": "documented" }, "security": { "lead": "Illustrative only: Security and stadium access Named lead", "backup": "Illustrative only: Security and stadium access Named backup", "window": "Illustrative only: Security and stadium access Coverage window", "availability": "Illustrative only: Security and stadium access Lead and backup availability evidence", "training": "Illustrative only: Security and stadium access Training / rehearsal evidence", "payer": "Illustrative only: Security and stadium access Funding payer", "funding": "Illustrative only: Security and stadium access Funding commitment and payment date", "deadline": "Illustrative only: Security and stadium access Reconfirm by", "failureTrigger": "Illustrative only: Security and stadium access Failure trigger", "evidence": "Illustrative only: Security and stadium access Verification reference", "status": "documented" }, "medical": { "lead": "Illustrative only: Medical and emergency response Named lead", "backup": "Illustrative only: Medical and emergency response Named backup", "window": "Illustrative only: Medical and emergency response Coverage window", "availability": "Illustrative only: Medical and emergency response Lead and backup availability evidence", "training": "Illustrative only: Medical and emergency response Training / rehearsal evidence", "payer": "Illustrative only: Medical and emergency response Funding payer", "funding": "Illustrative only: Medical and emergency response Funding commitment and payment date", "deadline": "Illustrative only: Medical and emergency response Reconfirm by", "failureTrigger": "Illustrative only: Medical and emergency response Failure trigger", "evidence": "Illustrative only: Medical and emergency response Verification reference", "status": "documented" }, "officials": { "lead": "Illustrative only: Officials and game administration Named lead", "backup": "Illustrative only: Officials and game administration Named backup", "window": "Illustrative only: Officials and game administration Coverage window", "availability": "Illustrative only: Officials and game administration Lead and backup availability evidence", "training": "Illustrative only: Officials and game administration Training / rehearsal evidence", "payer": "Illustrative only: Officials and game administration Funding payer", "funding": "Illustrative only: Officials and game administration Funding commitment and payment date", "deadline": "Illustrative only: Officials and game administration Reconfirm by", "failureTrigger": "Illustrative only: Officials and game administration Failure trigger", "evidence": "Illustrative only: Officials and game administration Verification reference", "status": "documented" }, "field": { "lead": "Illustrative only: Field, weather and stadium systems Named lead", "backup": "Illustrative only: Field, weather and stadium systems Named backup", "window": "Illustrative only: Field, weather and stadium systems Coverage window", "availability": "Illustrative only: Field, weather and stadium systems Lead and backup availability evidence", "training": "Illustrative only: Field, weather and stadium systems Training / rehearsal evidence", "payer": "Illustrative only: Field, weather and stadium systems Funding payer", "funding": "Illustrative only: Field, weather and stadium systems Funding commitment and payment date", "deadline": "Illustrative only: Field, weather and stadium systems Reconfirm by", "failureTrigger": "Illustrative only: Field, weather and stadium systems Failure trigger", "evidence": "Illustrative only: Field, weather and stadium systems Verification reference", "status": "documented" }, "visitors": { "lead": "Illustrative only: Visiting-team lodging and travel Named lead", "backup": "Illustrative only: Visiting-team lodging and travel Named backup", "window": "Illustrative only: Visiting-team lodging and travel Coverage window", "availability": "Illustrative only: Visiting-team lodging and travel Lead and backup availability evidence", "training": "Illustrative only: Visiting-team lodging and travel Training / rehearsal evidence", "payer": "Illustrative only: Visiting-team lodging and travel Funding payer", "funding": "Illustrative only: Visiting-team lodging and travel Funding commitment and payment date", "deadline": "Illustrative only: Visiting-team lodging and travel Reconfirm by", "failureTrigger": "Illustrative only: Visiting-team lodging and travel Failure trigger", "evidence": "Illustrative only: Visiting-team lodging and travel Verification reference", "status": "documented" }, "tickets": { "lead": "Illustrative only: Student tickets and eligibility Named lead", "backup": "Illustrative only: Student tickets and eligibility Named backup", "window": "Illustrative only: Student tickets and eligibility Coverage window", "availability": "Illustrative only: Student tickets and eligibility Lead and backup availability evidence", "training": "Illustrative only: Student tickets and eligibility Training / rehearsal evidence", "payer": "Illustrative only: Student tickets and eligibility Funding payer", "funding": "Illustrative only: Student tickets and eligibility Funding commitment and payment date", "deadline": "Illustrative only: Student tickets and eligibility Reconfirm by", "failureTrigger": "Illustrative only: Student tickets and eligibility Failure trigger", "evidence": "Illustrative only: Student tickets and eligibility Verification reference", "status": "documented" }, "housing": { "lead": "Illustrative only: Break housing and dining Named lead", "backup": "Illustrative only: Break housing and dining Named backup", "window": "Illustrative only: Break housing and dining Coverage window", "availability": "Illustrative only: Break housing and dining Lead and backup availability evidence", "training": "Illustrative only: Break housing and dining Training / rehearsal evidence", "payer": "Illustrative only: Break housing and dining Funding payer", "funding": "Illustrative only: Break housing and dining Funding commitment and payment date", "deadline": "Illustrative only: Break housing and dining Reconfirm by", "failureTrigger": "Illustrative only: Break housing and dining Failure trigger", "evidence": "Illustrative only: Break housing and dining Verification reference", "status": "documented" }, "transport": { "lead": "Illustrative only: Accessible transport and arrival Named lead", "backup": "Illustrative only: Accessible transport and arrival Named backup", "window": "Illustrative only: Accessible transport and arrival Coverage window", "availability": "Illustrative only: Accessible transport and arrival Lead and backup availability evidence", "training": "Illustrative only: Accessible transport and arrival Training / rehearsal evidence", "payer": "Illustrative only: Accessible transport and arrival Funding payer", "funding": "Illustrative only: Accessible transport and arrival Funding commitment and payment date", "deadline": "Illustrative only: Accessible transport and arrival Reconfirm by", "failureTrigger": "Illustrative only: Accessible transport and arrival Failure trigger", "evidence": "The accessible late return service is not staffed for the assumed finish time.", "status": "gap" }, "workforce": { "lead": "Illustrative only: Paid workforce and holiday cover Named lead", "backup": "Illustrative only: Paid workforce and holiday cover Named backup", "window": "Illustrative only: Paid workforce and holiday cover Coverage window", "availability": "Illustrative only: Paid workforce and holiday cover Lead and backup availability evidence", "training": "Illustrative only: Paid workforce and holiday cover Training / rehearsal evidence", "payer": "Illustrative only: Paid workforce and holiday cover Funding payer", "funding": "Illustrative only: Paid workforce and holiday cover Funding commitment and payment date", "deadline": "Illustrative only: Paid workforce and holiday cover Reconfirm by", "failureTrigger": "Illustrative only: Paid workforce and holiday cover Failure trigger", "evidence": "Illustrative only: Paid workforce and holiday cover Verification reference", "status": "documented" }, "reservations": { "lead": "Illustrative only: Standby and cancellation commitments Named lead", "backup": "Illustrative only: Standby and cancellation commitments Named backup", "window": "Illustrative only: Standby and cancellation commitments Coverage window", "availability": "Illustrative only: Standby and cancellation commitments Lead and backup availability evidence", "training": "Illustrative only: Standby and cancellation commitments Training / rehearsal evidence", "payer": "Illustrative only: Standby and cancellation commitments Funding payer", "funding": "Illustrative only: Standby and cancellation commitments Funding commitment and payment date", "deadline": "Illustrative only: Standby and cancellation commitments Reconfirm by", "failureTrigger": "Illustrative only: Standby and cancellation commitments Failure trigger", "evidence": "Illustrative only: Standby and cancellation commitments Verification reference", "status": "documented" } } }, "evaluation": { "complete": 16, "total": 18, "missingContext": [], "rows": [ { "id": "event-command", "title": "Event command", "missing": [], "complete": true }, { "id": "stats-input", "title": "Statistics input", "missing": [], "complete": true }, { "id": "stats-caller", "title": "Statistics calling", "missing": [], "complete": true }, { "id": "participation", "title": "Participation tracking", "missing": [], "complete": true }, { "id": "press-box", "title": "Press box and credentials", "missing": [], "complete": true }, { "id": "broadcast", "title": "Broadcast and replay production", "missing": [ "Known unresolved gap" ], "complete": false }, { "id": "photography", "title": "Photography and image access", "missing": [], "complete": true }, { "id": "social", "title": "Social and public updates", "missing": [], "complete": true }, { "id": "security", "title": "Security and stadium access", "missing": [], "complete": true }, { "id": "medical", "title": "Medical and emergency response", "missing": [], "complete": true }, { "id": "officials", "title": "Officials and game administration", "missing": [], "complete": true }, { "id": "field", "title": "Field, weather and stadium systems", "missing": [], "complete": true }, { "id": "visitors", "title": "Visiting-team lodging and travel", "missing": [], "complete": true }, { "id": "tickets", "title": "Student tickets and eligibility", "missing": [], "complete": true }, { "id": "housing", "title": "Break housing and dining", "missing": [], "complete": true }, { "id": "transport", "title": "Accessible transport and arrival", "missing": [ "Known unresolved gap" ], "complete": false }, { "id": "workforce", "title": "Paid workforce and holiday cover", "missing": [], "complete": true }, { "id": "reservations", "title": "Standby and cancellation commitments", "missing": [], "complete": true } ], "documentationComplete": false, "certified": false, "example": true } } ], "unresolved": [ "Agreed criteria and decision authority", "Provider capacity and training evidence", "Priced and funded standby/relocation commitments", "Timed rehearsal and independent review" ] }